Tag: minutes

Minutes of the 2012 Ashefield Residents Association AGM

Ashefield Residents Association held their 2012 AGM on April 26th in The Newbury Hotel, Green Bridge, Mullingar.

1. Meeting Opening

The meeting was opened by Mr. Joe Gettings, Treasurer.

2. Accounts for 2011

The accounts for 2011 were presented by Treasurer Mr. Joe Gettings. (Full accounts available on www.ashefield.com.) These were unopposed and accepted.

3. Annual contribution for upkeep-of green areas

The residents contribution is currently €30 per house. It was pointed out that is the lowest in Mullingar. Other estate contributions range from €50 to €100. It was decided to leave the annual contribution at €30 per house.

4. Additional Remedial Works

The prospect of engaging in additional remedial works in the estate such as replacement of the house number street signs and repair to the estate walls near the Ashe Road entrance was discussed. As there is sufficient funds to complete the grass cutting for 2012, it was decided that these activities would be undertaken if estimated additional cost of this activity was collected in 2012.

5. New Constitution

The Treasurer, Joe Gettings presented a new constitution for discussion. However the quorum of 10 persons required to adopt the new constitution was not present. Therefore the discussion was suspended until a quorum could be convened. Full details of the constitution is available at www.ashefield.com.

6. Election of new committee

Mr Joe Gettings stepped down from the position as Treasurer. The election of the association officers for 2012 commenced.

  • Treasurer: Mr. John Scales went forward for this position. He was elected unopposed unanimously.
  •  Chairperson: Mr. Joe Gettings went forward for this position. He was elected unopposed unanimously
  • Secretary: No one was available for this position. A decision was made to try and co-opt a resident into this position

7. Closing of meeting

The meeting was then closed

Minutes of the 2011 residents’ association AGM & record of accounts

Date/Time: April 07, 2011, 20:00

Note: these are draft minutes and may be updated

In Attendance:

Ms. Margaret Kavanagh (Treasurer/Secetary)
Mr. David Conroy (Committee Member)
Ms. Maria Colvert (Committee Member)

Residents – their attendance was recorded on a sign-in sheet

Also in Attendance:
Councillor Ruth Illingworth (Town Councillor)
Mr. Robert Troy T.D.
Mr. Jonathan Darcy (AES)

Agenda:

Meeting opening:

Meeting was opened by Ms. Margaret Kavanagh and all those in attendance were welcomed.

Role of the residents association:

The role of the Residents Association was discussed by Ms. Margaret Kavanagh.

Responsibilities of each resident:

Ms. Margaret Kavanagh reminded those present that grass cutting currently carried out by the contractor only extends to the large green areas. It remains the responsibility of the residents to cut the strip of grass in front of their own house.

Annual contribution for upkeep-of green areas:

Mr. David Conroy proposed that the contribution per house be continued at the current rate of €30 per annum. This was agreed by all those present.  However the possibility of using a raffle to raise funds in the future was discussed. Ms. Margaret Kavanagh said that she had got a two quotes for the cutting of the grass and while the exact cost had not been agreed finally with the tendering parties it was expected that this would be approximately €1400. The large green area adjacent to the C-Link road was discussed and was felt this area needed remedial works. Mr Robert Troy T.D. undertook to write to the County Council and request that these works be carried out.

Ashefield resident and professional fitness instructor,  Eamonn offered to hold a series of fitness classes using one of the green areas within the estate. It was proposed that any revenue generated would be contributed to the estate funds.

Tenants/landlords responsibilities:

It was discussed that as some of the houses are rented there is an issue as to who has the responsibility for the upkeep.  It was decided that the residents should forward the request to the landlord if they were unprepared to pay.

Apartment block:

Ms. Margaret Kavanagh said that the apartment block in Ashefield did not have a management company.  Therefore it was unclear as to who had responsibility for the upkeep of the area around the apartments.

Laneways/anti-social behaviour:

The issue of litter in the laneways and the congregation of people in laneways was discussed.  Councillor Ruth Illingworth stated that it was currently proposed to close off some of the laneways in neighbouring estate Abbeylands. However it was decided that this course of action would not be pursued.  Other deterrent methods were proposed and discussed.

Ashefield website

Ms. Margaret Kavanagh reminded residents that a lot of information regarding the estate and the residents association is currently available on the estate’s website.
http://165.227.235.101/

Financial statement for 2010:

Ms. Margaret Kavanagh presented the financial statement for 2011 (see below).

Election of new committee:

Mr. David Conroy and Ms. Maria Colvert agreed to stay on in their current position. This was unopposed.  Ms. Margaret Kavanagh stated that she no longer wished to remain in the position of treasurer and asked if anyone was willing to go forward.  Mr. Joe Gettings offered to take over this role.
He was accepted into this position unopposed.  Ms. Margaret Kavanagh then handed over the folder containing the financial details of Ashefield Residents Association and undertook to assist in the smooth handover of the accounts to Mr. Joe Gettings.  Ms. Margaret Kavanagh also presented Mr. Joe Gettings with the Associations Petty Cash which amounted to €120.

Closing of meeting:

The meeting was then concluded.

 

Record of Ashefield Residents’ Association accounts for year ending 2010

Date Description Credit Debit Balance
Balance from 2009 €1180.30 *** €1180.30
07.05.10 Community grant €200 Credit Union *** €1380.30
28.05.10 Grass cutting – J. McD *** €360 €1020.30
01.06.10 Contributions €760 (Dave) *** €1780.30
25.06.10 Contributions €440 (Tom) *** €2220.30
02.07.10 Grass cutting – J. McD *** €360 €1860.30
16.07.10 Contributions (Eddie) €60 *** €1920.30
07.08.10 Contributions (Maria) €595 *** €2515.30
07.09.10 Grass cutting *** €600 €1915.30
10.11.10 Grass cutting *** €360 €1555.30
December Miscellaneous items – bin tags, etc. *** €100 cash (not in Credit Union)
December Late payment. No.2 €30 *** €60 to be kept for misc. expenses

Due to new Credit Union rules with regards to withdrawing cash, the present committee has decided to keep a certain amount of money in the kitty for miscellaneous expenses as it is not always convenient for members to get to the credit union.

Notes:

  1. Accounts statement as presented to new treasurer Mr. Joe Gettings on 08 April 2011.
  2. Cash in kitty had not been recently updated and was €120 on 08 April 2011. The possibility of opening a current account is currently being investigated with a view to removing the need to hold cash.

Minutes of the residents association AGM

Ashefield’s resident association’s annual general meeting took place in the Newbury Hotel on Thursday July 2nd, 2009.  Cllr. Robert Troy was also in attendance. Below are the minutes:

  1. Mowing – new contractor engaged; €120/cut for 4 greens; season bill ~= €1600. Some debate re responsibility for the large green area alongside C-link road. (R. Troy/E. Flynn to investigate ownership).
  2. Verges  – maintenance is responsibility of individual householders/residents
  3. Trees – vandalised trees replaced by residents association; maintenance of trees done by council. Responsibility for removal of felled trees along C-link to be determined [see a) above]
  4. General maintenance – some capstones missing around the estate – (1 pillar/1 wall at apartments; 1 pillar at ESB substation; others?). If finances allow, the residents association will source volunteers/contractors to replace same.
  5. Litter & Bin collection – overfilled bins are a litter hazard. If the bin lid can’t be closed, there’s scope for rubbish being blown around.
  6. Dogs – increase in # of dogs running about unsupervised – some of which are on special restrictions list. Dog fouling not being addressed by owners.
  7. ASB – level of anti-social behaviour seems to have abated. It’s important people keep on top of it and report it where witnessed.
  8. Empty/rented houses – high level of rentals in the estate (25% registered with PRTB; probably half as many again not registered)
  9. Contributions – low level of contributions from 120-210; need to pitch relevance of RA to these areas differently. Yvonne, Chris, Martin and Keith to act as area reps.
  10. Finances – state of finances as at Dec. 08 published
  11. Election of Officers – Chairman: Eddie Flynn; Secretary: Tom Brophy; Treasurer: Conor Loftus. [Committee members remained unchanged at this meeting]