News and information for residents of Ashefield, Mullingar, Ireland
Repairs to the boundary wall adjacent to the apartments near the entrance to the estate have been carried out. As discussed in the recent AGM, the planned scope of work involved the repair of blockwork and replacement of pier cappings. Thanks to Cllr. Ken Glynn, Westmeath County Council is also carrying out repairs to the sunken footpath sections next to this wall.
The following letter from Robert Troy T.D., dated 8th May 2011, was delivered to all houses in Ashefield and addresses a number of issues raised at the recent Residents Association AGM:
Dear Resident,
I am writing to you further to my attendance at your recent residents association AGM. Following this meeting I requested my two colleague’s Cllr. Bill Collentine and Cllr. Ken Glynn to raise the issues of concern to the residents at the next Mullingar Town Council meeting. Please see on reverse of this letter a comprehensive list of questions they asked and the replies given. We will continue to pursue these issues on your behalf.
I am enclosing a card with all our contact details for your information. Please do not hesitate in contacting any of us should you feel we can be of any assistance to you, your family or friends in the future.
Best wishes,
Robert Troy T.D.
Cllr. Glynn: That Westmeath County Council would maintain the green area at the entrance to Ashefield estate, similiar to the green strip across the road.
Reply: This is a matter for the Ashefield Residents Association.
Cllr. Collentine: Can Westmeath County Council advise what responsibility it has to ensure that the communal areas of the apartment block in Ashefield are maintained in good order, in the absence of a management company?
Reply: It is a matter for the residents of the Ashefield apartments to make arrangements for the upkeep of any communal areas.
Cllr. Collentine: Can Westmeath County Council advise that assistance it can provide to the residents of Ashefield under the National Spring Clean competition towards the removal of graffiti?
Reply: Graffiti removal would not be covered by the National Spring Clean campaign. Westmeath County Council is currently awaiting details of the 2011 Anti Litter and Anti Graffiti Grants Scheme from the Department of Environment, Heritage and Local Government. When details are received, an application form will be forwarded to Ashefield Residents Association.
Cllr. Collentine: Can Westmeath County Council advise it it has a schedule in place for the roadsweeper to come into the Ashefield estate and if possible to ensure that laneways are swept out as well?
Reply: This estate is included in the road sweeping schedule and is swept once every three months.
Cllr. Glynn: To ask Westmeath County Council to provide a litter bin at the entrance to Ashefield.
Reply: There is a litter bin at the entrance to the Ashefield. Mullingar Area Office will examine locating another bin at the entrance to TESCO. However, stopping the bin collection vehicle in this area is problematic from a safety view point.
Cllr. Glynn: To ask Westmeath County Council if it will carry out extensive remedial works on the green area between Ashefield and Abbeylands.
Reply: Mullingar Area Office plans to cut the grass in this large open space this year with a heavy duty mower so that it can be maintained by the residents association. Mullingar Area Office also intends to commence a multi-annual programme of landscaping works along the Western By-Pass R394 this year. This section of the R394 will be included in the programme
Note: these are draft minutes and may be updated
Ms. Margaret Kavanagh (Treasurer/Secetary)
Mr. David Conroy (Committee Member)
Ms. Maria Colvert (Committee Member)
Residents – their attendance was recorded on a sign-in sheet
Also in Attendance:
Councillor Ruth Illingworth (Town Councillor)
Mr. Robert Troy T.D.
Mr. Jonathan Darcy (AES)
Meeting was opened by Ms. Margaret Kavanagh and all those in attendance were welcomed.
The role of the Residents Association was discussed by Ms. Margaret Kavanagh.
Ms. Margaret Kavanagh reminded those present that grass cutting currently carried out by the contractor only extends to the large green areas. It remains the responsibility of the residents to cut the strip of grass in front of their own house.
Mr. David Conroy proposed that the contribution per house be continued at the current rate of €30 per annum. This was agreed by all those present. However the possibility of using a raffle to raise funds in the future was discussed. Ms. Margaret Kavanagh said that she had got a two quotes for the cutting of the grass and while the exact cost had not been agreed finally with the tendering parties it was expected that this would be approximately €1400. The large green area adjacent to the C-Link road was discussed and was felt this area needed remedial works. Mr Robert Troy T.D. undertook to write to the County Council and request that these works be carried out.
Ashefield resident and professional fitness instructor, Eamonn offered to hold a series of fitness classes using one of the green areas within the estate. It was proposed that any revenue generated would be contributed to the estate funds.
It was discussed that as some of the houses are rented there is an issue as to who has the responsibility for the upkeep. It was decided that the residents should forward the request to the landlord if they were unprepared to pay.
Ms. Margaret Kavanagh said that the apartment block in Ashefield did not have a management company. Therefore it was unclear as to who had responsibility for the upkeep of the area around the apartments.
The issue of litter in the laneways and the congregation of people in laneways was discussed. Councillor Ruth Illingworth stated that it was currently proposed to close off some of the laneways in neighbouring estate Abbeylands. However it was decided that this course of action would not be pursued. Other deterrent methods were proposed and discussed.
Ms. Margaret Kavanagh reminded residents that a lot of information regarding the estate and the residents association is currently available on the estate’s website.
http://165.227.235.101/
Ms. Margaret Kavanagh presented the financial statement for 2011 (see below).
Mr. David Conroy and Ms. Maria Colvert agreed to stay on in their current position. This was unopposed. Ms. Margaret Kavanagh stated that she no longer wished to remain in the position of treasurer and asked if anyone was willing to go forward. Mr. Joe Gettings offered to take over this role.
He was accepted into this position unopposed. Ms. Margaret Kavanagh then handed over the folder containing the financial details of Ashefield Residents Association and undertook to assist in the smooth handover of the accounts to Mr. Joe Gettings. Ms. Margaret Kavanagh also presented Mr. Joe Gettings with the Associations Petty Cash which amounted to €120.
The meeting was then concluded.
| Date | Description | Credit | Debit | Balance |
|---|---|---|---|---|
| Balance from 2009 | €1180.30 | *** | €1180.30 | |
| 07.05.10 | Community grant | €200 Credit Union | *** | €1380.30 |
| 28.05.10 | Grass cutting – J. McD | *** | €360 | €1020.30 |
| 01.06.10 | Contributions | €760 (Dave) | *** | €1780.30 |
| 25.06.10 | Contributions | €440 (Tom) | *** | €2220.30 |
| 02.07.10 | Grass cutting – J. McD | *** | €360 | €1860.30 |
| 16.07.10 | Contributions (Eddie) | €60 | *** | €1920.30 |
| 07.08.10 | Contributions (Maria) | €595 | *** | €2515.30 |
| 07.09.10 | Grass cutting | *** | €600 | €1915.30 |
| 10.11.10 | Grass cutting | *** | €360 | €1555.30 |
| December | Miscellaneous items – bin tags, etc. | *** | €100 cash (not in Credit Union) | |
| December | Late payment. | No.2 €30 | *** | €60 to be kept for misc. expenses |
Due to new Credit Union rules with regards to withdrawing cash, the present committee has decided to keep a certain amount of money in the kitty for miscellaneous expenses as it is not always convenient for members to get to the credit union.
It’s difficult not to notice that the wall between the estate main entrance road and apartments is deteriorating. This wall runs between the block of apartments and main estate along the main estate entrance road. However, due to its location, it has been unclear who is responsible for the upkeep of this wall.
Members of Ashefield’s residents’ committee contacted Westmeath County Council about this. The main aims here were to clarify who is responsible for the maintenance of this wall and to try and get the problems fixed. The key questions raised, and responses received from the council are:
Q. For some time now, we have been observing the slow but seemingly inexorable descent into decrepitude of the low boundary wall between the apartments and the estate proper. There doesn’t seem to be anyone taking responsibility for the condition of this wall.
A. The boundary walls of an Estate become the responsibility of the residents once an Estate has been Taken in Charge and are the responsibility of the residents/Management company (whichever is applicable) of any apartments from the date of first occupancy/formation of Management Company. (Reference Westmeath County Council’s “Guidelines for Purchasers in Residential Developments” Policy)
Q. The original planning permission (97/655) had a condition (#30) that a management company was to be established to look after the maintenance of the apartments and common areas. This led to the registration of a company called Minkridge Management Company Limited in March/April 2001. Looking up this company on www.cro.ie I find that its status is recorded as “dissolved” with an effective date of June 2002. It seems clear that this company was never intended to actually perform the maintenance role and was a mere artifice in the successful attempt by Fernside Homes Ltd. to gain planning permission.
A. Condition 30 of Planning Reference 97/655 has been complied with by the Developer in 2001 in that the Management Company was set up for the maintenance of the apartments
Q. Are there separate planning references (presumably with attached conditions) for the different phases of the scheme’s development?
A. The only main Planning Reference for this Development appears to be Ref. 97/655, however you can come into our offices and request a Planning Search and ask to view the Planning Files.
Q. The planning reference only seems to cover Apts. 10-26 (there is no Apt. #13). There is an additional block of apartments (27-30) for which I don’t have a separate planning reference. Is there a separate planning permission for #27-30? Are there any conditions related to a management company?
A. I am not aware of a separate Planning Reference for apartments 27-30, however, you can view Planning File Ref. 97/655 in this regard.
Q. It is my understanding that the council endeavors to ensure that all conditions on planning permissions are satisfied prior to taking an estate in charge. I gather that the council doesn’t take apartment developments in charge, but can your enforcement section offer any input here? It would seem like the lack of a management company would have been evident when the council took the estate in charge?
A. At the time that the Estate was being Taken in Charge, the Apartments would not have been taken into consideration as they were not being Taken in Charge.